Privacy Policy
How KL International Trade collects, protects, and utilizes business information submitted during cross-border procurement, supplier negotiations, and quotation requests.
1. Scope & Purpose
KL International Trade ("we", "us", "our") operates a specialized China-based procurement execution desk for South African importers, wholesalers, distributors, and engineering contractors. We value client confidentiality and treat all project inquiries, technical drawings, pricing targets, and bill-of-materials submissions as private commercial trade data.
This Privacy Policy explains what details we collect when you visit kunsourcing.com, submit a Request for Quotation (RFQ), message our operations lead via WhatsApp, or transmit specification files.
2. Information We Collect
We collect only information reasonably necessary to evaluate manufacturing feasibility, screen verified Chinese factories, and coordinate CIF shipping:
- Contact Details: Company name, designated contact person, corporate email address, and direct WhatsApp / mobile telephone number.
- Procurement Requirements: Product category, target order volume, technical specifications, dimensional tolerances, material preferences, and destination port (e.g. Durban, Cape Town, or Johannesburg).
- Uploaded Project Documents: Technical drawings, PDF specification sheets, bill of quantities (BOQ), packaging guidelines, or reference photographs provided through our RFQ upload form.
- Technical Interaction Data: Basic browser metadata, anonymized IP addresses used for anti-abuse rate-limiting, and form draft continuity stored strictly in your local device storage.
3. How We Process & Use Your Information
Your information is used strictly for operational fulfillment:
Quotation & Factory Sourcing
Reviewing specs with audited Chinese manufacturers to obtain accurate tooling, sample, and volume quotations.
Direct Operational Communication
Direct follow-up from Leo or our Ningbo operations desk via email or WhatsApp regarding milestones and sample reviews.
Quality Inspection Protocols
Establishing agreed pass/fail criteria and pre-shipment sampling checklists according to your exact product requirements.
Export Logistics Execution
Preparing multi-supplier consolidation manifests and commercial invoices for export dispatch to South Africa.
4. Architecture, Storage & Data Security
Our website employs a secure, self-hosted architecture designed to protect commercial inquiries from unauthorized disclosure:
- Encrypted Transport: All interactions between your browser and our web servers use TLS / HTTPS encryption with strict security headers.
- Self-Hosted Processing: RFQ submissions are processed directly on our Hostinger hosting environment using server-side processing located outside the public web root.
- Temporary File Handling: File attachments uploaded through the contact form are verified with MIME type inspection, staged in isolated temporary storage, and immediately unlinked (deleted) once transmitted.
- Direct Mail Encryption: Dispatches to our operations desk (
manager@kunlanguoji.com) occur over authenticated SMTPS using SSL/TLS encryption.
Note: While we implement robust technical precautions to safeguard inquiries and technical drawings, clients are advised that no internet transmission or electronic storage method can be warranted completely immune to external breach.
5. Data Retention & Erasure Requests
We retain quotation submissions and correspondence for as long as necessary to complete commercial transactions, adhere to trade accounting obligations, or follow up on multi-stage production orders.
Clients have the right to request review, correction, or permanent erasure of their company profile and technical drawings from our systems at any time by emailing our operations desk with the subject line "Data Erasure Request".
6. Operational Contacts
If you have questions regarding this Privacy Policy or our commercial data protection procedures, contact our team directly: